Mavel Ruiz — Circuit Civil CA 04

Mavel Ruiz

• Division: Circuit Civil
• Section: CA 04
• Court Location: Osvaldo N. Soto Miami-Dade Justice Center
• Phone: (305) 349-7101
• Room: OSJC 22.235
• Judicial Assistant: Nicole Rubio

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JUDICIAL ASSISTANT'S EMAIL: nrubio@jud11.flcourts.org, please copy all parties.

UNAVAILABLE HEARING DATES: If you need a hearing date sooner than what is available, email the JA, including all parties.          NOTE: THE GENERAL MAGISTRATE HAS HEARING DATES AVAILABLE WITHIN 3 BUSINESS DAYS. 
NOTE: UNAUTHORIZED RECORDINGS DURING HEARINGS, TRIALS OR ANY KIND OF COURT PROCEEDINGS ARE STRICTLY PROHIBITED!

MAGISTRATE SCOTT JANOWITZ IS AVAILABLE TO HEAR MOTIONS:
more than 10 pages long must be submitted to chambers.

Defaults: submit qualifying defaults to Clerk first, then to the Court with supporting documents.

Meet and confer certification required when requesting any hearing. NOTE: the Court considers the offer of 3 dates on separate weeks, a good faith effort to coordinate dates.

No available hearing times on Court Map? Email all parties & JA stating motions to be heard; time requested, whether time is of the essence. She will meet with the judge & suggest dates.

1-Minute Motion Calendar: ONE MOTION ONLY. ONE MINUTE COMPLIANCE MANDATORY i.e. Motions to Withdraw without Consent (with consent does not require a hearing, submit proposed order from judge’s website), Motions for Continuance, Miscellaneous motions.

Submit proposed orders without hearing: Motions for Default (submit to clerk where applicable), Motions to Extend Time to Serve, Motions to Extend CMO Deadlines, 

MISSING AN ORDER? If you have not received an order within 30 days of submitting the ''Proposed Order,'' please E-mail the JA.
Original Note/Loan Documents: Submit to clerk only. Upload Final Judgments to Court Map must upload supporting documents.

Zoom Meeting ID: you will receive an email (7) days prior to hearing.

• Pre-hearing Order on Attorneys Fees and Costs
• Order On Ex Parte Discovery Motion AO 06-09
• Administrative Memorandum Service of MTD on Judges
• CLERK'S Evidence Procedures
• Motion for Admission to Appear Pro Hac Vice
• Administrative Order 21-11
• REQUEST FOR RETURN OF ORIGINAL NOTE/ MORTGAGE
• CALENDAR CALL
• Case Management Order (Streamlined Pathway)
• Case Management Order (General Pathway)
• Administrative Order 14-10, Return of Loan Documents
• ORDER TO WITHDRAW
• AO26-04 MANDATORY DISCLOSURE OF AI USE
• Effective June 15, 2026, compliance with new rule Fla. R. Gen. Prac. & Jud. Admin. 2.515(d)(2) is required

Judge	Section	Room	Telephone
Butchko Sanchez, Beatrice	CA 22	OSJC 24.266	305-349-7082
Eig, Spencer	FC 39	CHC 2227	305-349-5732
Fajardo Orshan, Ariana	CA 32	OSJC 24.230	305-349-5720

Division 3 Information & Procedures

1. JUDGE - Please DO NOT email the Judge. Direct all communications to the JA.

2.Judicial Assistant: Nicole Rubio Email address is   nrubio@jud11.flcourts.org copy to all parties on the case is required.  

3. BAILIFF - Louis Sylvain.

4. CHAMBERS - 20 North West 1st AVE, Miami, FL 33128 

5. TIME CALENDAR BEGINS EACH DAY: 9:00 A.M.

6. PROCEDURES FOR PLACING MOTIONS ON CALENDAR: Motions must be e-filed with the Clerk’s Office. Send a Courtesy Copy of the original motion to chambers via email. The JA will reply via email with the date that the motion will be set on calendar.  The movant is responsible for preparing, filing and serving a Notice of Hearing on all parties. (NOTE: The Clerk’s Office does not provide Judge Ruiz with copies of motions which Counsel submits through E-filing.)

7. METHOD OF PROVIDING COURTESY COPIES: JA/Bailiff’s Email. (NOTE: The Clerk’s Office does not provide Judge Ruiz with copies of motions which Counsel submits through E-filing.)

8. POLICIES AND PROCEDURES FOR SPECIFIC MOTIONS:
    a. CONTINUANCES: Motions for Continuance may be made ore tenus at Sounding.  
    b. JAC MOTIONS:  Send the motion to JA via email (e.g. Motion for Investigative Costs, Motion to Declare Defendant Indigent for Costs) along with supporting documentation, JAC’s response, and a proposed order. If JAC does not request a hearing, the Court may enter the proposed order without a hearing after reviewing the documents.  If JAC requests a hearing or if Judge Ruiz has concerns after reviewing the motion and supporting documentation, the judicial assistant will set the motion on calendar for hearing and will notify you via email).
    c. NEBBIA MOTIONS:  Defense Counsel should first present the documentary proof to the State and inquire whether the State will stipulate the defendant has satisfied the Nebbia requirements.  If there is no stipulation, submit the documents to chambers via email and the judicial assistant will reply with the date for the Nebbia hearing.  In most cases, the hearing will be set for the next business day if the documents are provided to Chambers before 2:30 pm.
     d. LIMINE MOTIONS:  Motions in Limine must be filed in writing the Friday before trial.  Failure to do so, absent good cause, is sufficient basis for the Court to deny the Motion.
    e. SEAL/EXPUNGE:  File the original with the Clerk’s office and send a copy to chambers via email. The JA will reply via email with the date that the motion will be on calendar. Counsel does not have to be present at the hearing if all documents are in order.
    f. RETURN OF PROPERTY:  File the original with the Clerk’s office and send a copy to chambers via email. You must copy all counsel of record on email.

The Court does not print binders or submissions that are more than 10 pages long. Please submit to the Court in paper form.

**Important Notice Regarding Hearing Format**

All hearings before this division are conducted via Zoom unless an in-person hearing is specifically requested and confirmed with the Judicial Assistant.

If you are requesting an in-person hearing:

• The Notice of Hearing must state that the matter is to be conducted in person.
• A copy of the Notice of Hearing must be sent directly to the Judicial Assistant for confirmation.
• The hearing will not be treated as in-person unless confirmation is received.

Any hearing that is not properly requested and confirmed as in-person will default to Zoom.

Additional Instructions

ALL EMERGENCY MOTIONS NEED TO BE SUBMITTED THROUGH COURTMAP IN THE EMERGENCY PORTAL.

courtMAP Video Tutorials

Go to courtMAP Foreclosure Motion Calendar Information

Type: Open

Notice Before Hearing: 7 Business Days

Files at Hearing: None

Day	Time	Cap	From	To
Tuesday	9:00 AM	50	09/01/2015	Ongoing

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Additional Instructions Go to courtMAP Motion Calendar Information

Type: Open

Notice Before Hearing: 7 Business Days

Files at Hearing: None

Day	Time	Cap	From	To
Monday	9:00 AM	50	02/25/2019	Ongoing
Tuesday	9:00 AM	50	02/25/2019	Ongoing
Wednesday	9:00 AM	50	02/25/2019	Ongoing

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Additional Instructions

ALL MOTION CALENDARS MUST BE COORDINATED WITH OPPOSING COUNSEL. IF THE NOTICE OF HEARING DOES NOT STATE THAT IT WAS COORDINATED WITH OPPOSING COUNSEL, IT WILL BE REJECTED. NO MORE THAN TWO MOTIONS MAY BE SET PER MOTION CALENDAR.

AFTER THREE BUSINESS DAYS WITH NO RESPONSE, PARTIES MAY UNILATERALLY SET A HEARING AS LONG AS ALL GOOD-FAITH CONFERRAL ATTEMPTS ARE ATTACHED.

1-Minute Motion Calendar 11:45-12 pm for issues that take less than one minute to resolve, i.e., Motions to Withdraw without Consent  (with consent does not require a hearing, submit proposed order from judge’s website), Motions for Continuance, Miscellaneous motions. Please note you may submit proposed orders without a hearing for: Motions for Default (submit to clerk where applicable), Motions to Extend Time to Serve (showing good cause), Motions to Extend Case Management Deadlines…

Below is the link to all the training videos for courtMAP: 
https://www.jud11.flcourts.org/Programs-and-Services/Online-Services/courtMAP/courtMAP-Video-Tutorials

Go to courtMAP Hearing Documents

• Jury Trial Order
• Case Management Order (Streamlined Pathway) 1.docx
• Case Management Order (General Pathway).docx
• N/J Trial Order Form
• Case Management Order (Complex Pathway)
• Evidence Procedures

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Additional Instructions

When submitting a Case Management or Trial Order, please enter the dates and times below without modification.

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CALENDAR CALL & TWO-WEEK TRIAL PERIODS

2026

Calendar Call	Two-Week Trial Period
May 21, 2026	June 1 – June 12, 2026
June 25, 2026	July 3 – July 17, 2026
July 23, 2026	August 3 – August 14, 2026
August 20, 2026	September 1 – September 11, 2026
September 24, 2026	October 5 – October 16, 2026
October 22, 2026	November 2 – November 13, 2026
November 19, 2026	December 1 – December 11, 2026

2027

Calendar Call	Two-Week Trial Period
December 17, 2026	January 11 – January 22, 2027
January 7, 2027	February 1 – February 12, 2027
February 18, 2027	March 1 – March 12, 2027
March 18, 2027	April 5 – April 16, 2027
April 22, 2027	May 3 – May 14, 2027
May 20, 2027	June 7 – June 18, 2027
June 24, 2027	July 5 – July 16, 2027
July 22, 2027	August 2 – August 13, 2027
August 19, 2027	September 6 – September 17, 2027
September 23, 2027	October 4 – October 15, 2027
October 21, 2027	November 1 – November 12, 2027
November 18, 2027	December 1 – December 10, 2027

Go to courtMAP Additional Instructions

Proposed orders may be submitted through CMAP.

Order must refer to the title of the motion, include the date and time in the first introductory sentence; and the Court's ruling stating if it was granted or denied. 

Go to courtMAP Additional Instructions

FOR SPECIAL SET HEARINGS, GO ON TO COURTMAP AND SEE AVAILABLE DATES.  PLEASE NOTE ALL SPECIAL SET HEARINGS MUST BE COORDINATED WITH OPPOSING COUNSEL AND IT MUST STATE ON THE NOTICE OF HEARING WHO IT WAS COORDINATED WITH.

All document relied on for a hearing MUST be uploaded to courtMAP as SUPPORTING DOCUMENTS for that hearing by title or as exhibits, logically separated to make them easily searchable.

Go to courtMAP Special Sets 30 Minutes Information

Type: Closed

Notice Before Hearing: No

Files at Hearing: None

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Additional Instructions

All Special Sets are available in CMAP.  All Special Sets must be coordinated with opposing counsel.

All hearings are conducted via Zoom unless requested otherwise.

Go to courtMAP

Documents and forms this judge posts

• Pre-hearing Order on Attorneys Fees and Costs
• Order On Ex Parte Discovery Motion AO 06-09
• Administrative Memorandum Service of MTD on Judges
• CLERK'S Evidence Procedures
• Motion for Admission to Appear Pro Hac Vice
• Administrative Order 21-11
• REQUEST FOR RETURN OF ORIGINAL NOTE/ MORTGAGE
• CALENDAR CALL
• Case Management Order (Streamlined Pathway)
• Case Management Order (General Pathway)
• Administrative Order 14-10, Return of Loan Documents
• ORDER TO WITHDRAW
• AO26-04 MANDATORY DISCLOSURE OF AI USE
• Effective June 15, 2026, compliance with new rule Fla. R. Gen. Prac. & Jud. Admin. 2.515(d)(2) is required
• Jury Trial Order
• Case Management Order (Streamlined Pathway) 1.docx
• Case Management Order (General Pathway).docx
• N/J Trial Order Form
• Case Management Order (Complex Pathway)
• Evidence Procedures